Fuel Dealer Annual Registration

The exact information needed will vary by business. You will only need to complete the parts of the form relevant to your business. The information provided should pertain to the last calendar year, January 1 – December 31, 2023.  The form asks for:

•     Information about your business
•     Contact information for two individuals
•     Types and amounts of heating fuels you sold into or in Vermont in 2023
•     Business contact information and fuel amounts for each business from which you purchased heating fuels in 2023
•     Business contact information and fuel amounts for each business to which you sold heating fuels for resale in 2023
•     Information about how you used heating fuels that you brought into Vermont but did not sell in 2023
•     Information about heating fuel that you produced, refined, manufactured, or compounded in Vermont in 2023, if any.

Vermont law requires entities that sell “heating fuel into or in Vermont” to register annually with the Commission. Heating fuel is defined as “fossil-based heating fuel, including oil, propane, natural gas, coal, and kerosene” (see 30 V.S.A. § 8123(11)).

If you sold heating fuel into or in Vermont in the past calendar year (January 1 -December 31, 2023), please register with the Commission by January 31, 2024. 

You can save the form at any point to complete later. When you save, you will be emailed a link to a form pre-filled with the information you have entered so far.

You must click the “submit” button on the signature page at the end of the form to complete your registration. You must do this by January 31, 2024. If you happen to skip a required question (indicated by *), the form will guide you back through every subsequent page to ensure that all necessary information is provided.  Please check your answers carefully before hitting submit.  If you make a mistake, you will need to fill out a new form and submit again.

You must click the “submit” button on the signature page at the end of the form by January 31, 2024, to complete your registration. When you submit the form, you will receive an emailed receipt. The receipt contains a confirmation number that you can reference if you need to communicate with the Commission about your submitted return.

If you want to keep a record of the information you’ve provided, click the print icon in the upper right-hand corner of the screen BEFORE hitting the “submit” button to get a printable version of your answers. The Commission does not receive any information until you hit “submit.”

Please check your answers carefully before hitting submit. If you make a mistake, you will need to fill out a new form and submit again. If you chose to use print preview to keep a record of your answers (the button on top right of the submission page), you may use that to assist you in re-creating your form.

The commission currently recommends using Chrome or Edge Chromium. We are working to resolve issues with Firefox and Safari. The form is not supported on legacy Internet Explorer or legacy Edge.

We strongly recommend using the online form to file. You should be able to view the form on larger mobile devices, but the form software vendor does not guarantee that it will be completely responsive on all devices.

The Vermont Public Utility Commission will host an information session on January 23, 2024, from 2:00 PM-5:00 PM. This information session will offer technical assistance with completing the registration form. The Commission cannot provide legal advice on any aspect of registration. If you have any questions in the meantime, you can contact the Clerk’s Office by phone at (802) 828-2358 or by email at puc.clerk@vermont.gov.

Vermont law defines heating fuel as “fossil-based heating fuel, including oil, propane, natural gas, coal, and kerosene” (see 30 V.S.A. § 8123(11)).

The fuel dealer registration form allows for a user to check a box for “other” if you sold fossil-based heating fuel into or in Vermont that is not categorized as oil, propane, natural gas, coal, or kerosene.

If you did not sell any fossil-based heating fuel into or in Vermont in the 2023 calendar year, you do not have to register with the Commission.

Vermont law requires entities that sell “heating fuel into or in Vermont” to register annually with the Commission.  Heating fuel is defined as “fossil-based heating fuel, including oil, propane, natural gas, coal, and kerosene” (see 30 V.S.A. § 8123(11)).  If you are unable to identify whether the fuel you sold went to heating use or some other use, please report it as heating use.

The reporting details pertain to heating fuel sold into or in Vermont. Please see the “What information will I need?” section for more about the types of information you will need to have to complete your annual registration.

Public Act 18 (2023 Vt., Bien. Sess.) (“Act 18”) is a bill that became law in May of 2023. Act 18 includes many requirements that are effective now, including that entities who sell heating fuel into or in Vermont must register with the Commission by January 31, 2024 (see 30 V.S.A. § 8124(b)(1)).

The Commission strongly encourages registrants to fill out the fuel dealer registration form online using the link provided at the top of this page.

If you are unable to fill out this form electronically, please find a printable version of the form in the Commission Order issued January 17, 2024 (Order Addressing Requirements for Annual Registration).

Please see the Commission’s January 24, 2024, Order Granting Confidential Treatment of Registration information. To summarize the findings of that order: The Commission will treat specific form information as confidential for five years from the date the annual registration form is submitted and will ask that the Department of Public Service and the Agency of Natural Resources do the same. Specifically, “[t]he information supplied on the Fuel Dealer Annual Registration form in response to the questions in the following categories on the registration form will be treated as confidential: heating fuel overview and for each type of heating fuel: heating fuel imported, heating fuel purchased in Vermont, and heating fuel sold in Vermont” (Order Granting Confidential Treatment of Registration Information, Case 23-2220-RULE, Order of 1/24/24 at 10).